ÌÇÐÄlogoÔÚÏßÈë¿Ú

If a request is made to any other University department or office, University staff is expected to forward the request to the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD as soon as possible for processing the request. Requests can be made in person, by telephone, or in writing, including email.

An optional records request form to assist the requester and ÌÇÐÄlogoÔÚÏßÈë¿ÚPD to better understand the nature of the request and respond is available  A requester does not need to provide his or her identity or his or her intent for the public records when making a request. However, ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may ask for clarification as to the requester’s identity or intended use of the public records to assist in responding to a request and to enhance ÌÇÐÄlogoÔÚÏßÈë¿ÚPD’s ability to identify, locate and deliver the requested records.

The requester should identify the records sought with sufficient clarity and specificity in order to allow the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD to identify, retrieve, and review the records. If the request is ambiguous or overly broad or if the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD has difficulty reasonably identifying the public records being requested, the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may deny the request, but will provide the requester the opportunity to revise the request by informing the requester of the manner in which public records are ordinarily retained and retrieved. For example, a request for any and all records containing any reference to a specific individual or subject may be considered overly broad and further specifications may be requested to comply with the request.

The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may decline to create a record that contains the information requested if the record does not already exist.

Records may be subject to applicable exemptions from disclosure under Ohio or federal law (including, but not limited to, Confidential Law Enforcement Investigatory Records, student education records protected by the Family Education Rights and Privacy Act (FERPA), records containing information governed by a right to privacy, and records that are confidential under Ohio or federal law).

The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD will make a reasonable effort to respond promptly to requests for the inspection of records that are clearly public and easily accessible. The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD will make an effort to respond within a reasonable period of time to a request for copies of records that are clearly public and easily accessible. When a request is non-routine, such as requiring extensive research or review, or is voluminous, the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD generally will follow-up with a response as soon as possible acknowledging the receipt of the request and indicating that any public records will be made available within a reasonable time period.

Once a request is made, the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD will make the requested public records available for inspection promptly. The time period within which records will be made available to a requester will depend upon a number of factors, including the number of records requested, the ease of retrieval, the medium on which the records are stored, the need for any legal review, and the need for redaction. A requester may inspect the requested records during normal business hours: 8:30 AM – 5:00 PM, Monday-Friday, with the exception of published holidays.

If requested, the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD will provide copies of records within a reasonable period of time. The requester may choose the medium on which the records are to be copied. The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may charge a requester the cost of producing copies and if the copies are mailed to the requester, the ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may charge the requester for the actual costs of postage/delivery. The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD may require advance payment of the costs associated with copying the records and delivering the records to the requester.

ÌÇÐÄlogoÔÚÏßÈë¿ÚPD’s records are subject to records retention schedules. The ÌÇÐÄlogoÔÚÏßÈë¿ÚPD’s current schedules are available  which is readily available to the public.